Companies usually relocate their offices when they are expanding or downsizing their business for efficiency. The other reason for the relocation can be that their lease is getting over soon.
This is the time when businesses are at high risk, so relocation or changes are really obvious. Today you will get some easy office relocation tips that you can use while your office relocation.
Plan ahead
Begin planning your move at least 3 to 4 months in advance before the moving time arrives. This ahead planning will give you time to get into the basics of the move. Once you get to know about the look and interior of the new office, then further, you can decide the correct places to keep the furniture and other equipment in the new office.
Advance planning will also be helpful in avoiding any last-minute change or delay, as you will plan the backup of everything.
Hire professional movers and packers
The most crucial step is hiring the right packers and movers. This is probably the most sensitive step that needs to be taken wisely because the rest of your journey of relocation depends on this only. You can’t even think of going for local ones. Local ones neither provide any insurance to your goods nor do they provide any documentation of the move.
Also Read: Important Guideline for you to Hire Local Movers
If you hire professional packers, they will provide complete insurance, and the price will not fluctuate. Almost everything present in the office is fragile and easily breakable. They need a certain way to handle, just risking them can lead to a great loss, even before starting. But here, a selection of the right movers and packers in Nashik is a challenge. Do proper research and choose the best one according to your requirement.
Inform IT Team
The next step comes, informing the IT team, about the move. Give your IT team sufficient time to prepare. Inform your IT team at least three-four months before office relocation. There are multiple aspects that they need to care of such as the internet plans and many more.
Apart from it, allow them to inspect the new office so that they can figure out whether there is a need for any equipment upgrading. IT is one of the most important parts of any organization, ignoring them can be dangerous for the whole company.
Remove unnecessary trash
In every office, there is various unused stuff that has no significance and is just kept uselessly. Before shifting the office, you should give one or two days in figuring out what’s important. Eliminate unused furniture, old files, or outdated systems. Order new machines ahead of the move, and that too on the new address of the company.
The moment you have visited and inspected the new place, order all the essential items that you will need at the new place. Apart from it, you are required to co-ordinate with the suppliers and tell them the time you are shifting. By this, they can deliver them before you reach. By doing this, you can settle quickly.
Schedule your move
Just picking any random date is not going to help you anyway. So, before selecting the day of the move, check all the crucial client meeting dates and deadlines for projects. It will be really embarrassing for you to be in a situation where clients are sitting, and you are unboxing the laptop.
This will ruin your complete reputation in front of your clients. In order to avoid this and for proper settlement, give at least 3 days to your staff.
Use labels over boxes
If you want to avoid any sort of confusion during the move, you must add a label to your boxes. If you do so, then you will get the exact idea before even openi8ng the box that is what’s kept inside. At the time of unboxing, it will make your work super easy.
Divide the work
Instead of being a superman yourself, it’s better to assign duties among the staff. Doing this will help in dividing the responsibility and one person will not be exhausted. The burden will not fall on one head and the move will become super easy.
Conclusion
There are times when moving becomes inescapable for the company. During that time the company needs to anticipate the challenges that might come during the process of moving. There are multiple aspects that need to be taken care of. The whole process is really exhausting and needs a lot of hard work.
But instead of getting panicked or taking extra burden or stress, what you just need to do is proper planning and execution. And you are done. Just do follow these tips for your office move and make this tough job as smooth as butter. Good Luck!
