A good first impression has a lasting impact, especially in the recruitment business. It is essential for a business to foster a good relationship with the new hire in order to enable a smooth transition into employment. Keeping your new employees engaged in every step of the process is difficult to handle, especially when it comes to the onboarded process. The digital age has gotten rid of printing forms and filing paperwork and so should your onboarding process keep up with the digital age.
The steps to onboard a new hire are often mistaken with orientation. Onboarding is the transition of a new hire to an employee. The process takes place after the candidate is hired and before their first day of work. Onboarding involves completing forms associated with employment terms and conditional, VEVO checks, collecting personal identification information, banking details, and so on. The onboarding process is synonymous with submitting tonnes of paperwork and credentials.
Onboarding technology helps automate the onboarding process so the paperwork required from the new hire can be sent through electronic communication and collected and uploaded online. Therefore transforming onboarding into an entirely paperless process
This process is arguably one of the essential aspects of business operations since it sets the stage for the new hire, and they are ready to hit the ground running on their first day. For this reason, we have compiled this list of the best tips to leverage to streamline your entire onboarding process.
Importance of Implementing Smooth Onboarding
Before discussing the essential tips to improve and streamline your onboarding process, we must first examine the importance of successful implementation.
Research by the Society for Human Resources Management (SHRM) shows that the chances of turnover during the first year and a half amongst employees are as high as 50%. However, these changes can be reduced through effective onboarding processes.
Onboarding can make your employees feel recognized and valued, which will lead to job satisfaction and improve employee retention. Additionally, proven research shows that with successful onboarding, retention can increase by 80%, and productivity will be raised by over 70%.
Tips to Streamline Employee Onboarding Processes
Now that we understand the importance of smooth and effective streamlining of the onboarding process, here are some tips that you can use to do just that.
1. Automating the Hiring Process
Fortunately, employee onboarding software can help make the hiring process quick, simple, and efficient. It is easy to integrate with various applicant trackings systems like Jobadder, Bullhorn, Workforce One, and the entire hiring process from job posting to their first day at work can be automated. A quicker hiring process results in a lower dropout rate and higher productivity from the employee on their first day of work r fewer costs lower Once the employee reports working, the HR department can easily schedule training sessions and meetings and provide a personalized experience to the employees.
2. Transform Paper to Digital with the Help of Onboarding Software
When you implement specific software for the onboarding process, you create a paperless environment. Onboarding software simplifies onboarding with one URL link. The new hire receives an email requesting various forms to be filled and verification checks. Once the candidate accesses the information they are able to sign forms electronically and submit them online and attach any supporting documents that are required. This information then syncs with the candidate’s online profile and the documents are stored on the system securely. This centralization of documents and one-click reporting provides a multitude of benefits. Not only will it make the process quick and seamless, but it also reduces the administrative support required to manage the process and save overhead costs of materials. . It also reduces the risk of errors when working manually with hard copy forms and document management systems
3. Ask for Feedback
One of the best ways to streamline your onboarding process is by looking at previously completed operations and analyzing their successes, drawbacks, and what areas need to be improved. You can do this by asking your employees to fill out a feedback form after completing the onboarding process.
Besides the employees, you should also ask for feedback from managers and other trainers. Find out if there are any loopholes in the process and areas of improvement. Speak to your team and if the changes are feasible then incorporate that into the automation process.
Final Words
You might now understand how crucial a centralized platform and software specifically designed for assisting the recruitment process automating onboarding can make all the difference in creating a flawless onboarding experience. If so, then we recommend that you check out Onboarded. It is user-friendly reliable and will save your team loads of time.
