Best HR Software for Small Business

Managing people in your organization, and all the tasks related to HR can be challenging in the absence of time and cost-saving tools. With HR software, you can automate all your HR tasks, seamlessly managing your employees and all their data.

Finding the right HR software for your business may seem daunting since there are lots of solutions to choose from on the market. We’ve done the research and compared various available tools to shortlist only the best for you.

best HR software

We factored in the ease of use, applicant tracking, employee onboarding, employee training, performance management, payroll processing, self-service, and other essential features.

Here are the best HR software solutions for small businesses.

ProProfs HR Training Software

ProProfs offers many solutions within its ProProfs Training Maker, one of which is cloud-based HR training software. It enables you to create online HR training courses and help your HR department better understand all their responsibilities and improve performance. It’s also great for induction training and ultimately helping you improve employee retention.

It features many pre-built templates and courses designed by HR professionals. It enables you to easily create a virtual classroom, learning paths, quizzes, surveys, and polls. It has robust reporting and analytics tools, which can show you any potential gaps in knowledge and performance.

ProProfs offers more than just HR training software. Its Training Maker comes with Employee Training Software, helping you train and assess employees, track their performance, and improve their engagement and collaboration.

The pricing plans start at $0, which makes this software perfect for small businesses. You can sign up for the free plan if you have up to 10 users. The Essentials plan is $1 per user/month, and the Premium plan is $2 per user/month. Each plan comes with a 15-day free trial.

These are discounted prices when you sign up for an annual contract.


Zenefits comes with an HR portal for employee self-service, where employees can access their benefits data. They can do so either via an online portal or a mobile app.

It also allows payroll and timekeeping integrations, as well as third-party integration for workers’ compensation. It even comes with its payroll portal. You can also add performance management and employee scheduling features to streamline your HR-related tasks further.

With Zenefits, you can automate employee onboarding, paperwork management, compliance tasks, and various other tasks concerning the necessary regulations. A useful feature is the background check, which can save you a lot of time when hiring lots of employees at the same time.

Zenefits offers three base plans (you can choose add-ons separately): Essentials ($10 per user/month), Growth ($18 per user/month), and Zen ($27 per user/month). If you sign up for an annual contract, you can get a discount. There’s no free trial, but you can ask for a demo before signing up.

Zoho People

Zoho People is yet another excellent HR training software for small businesses. It comes with an employee self-service portal, employee database, performance management, leave management, time and attendance tracking, recruiting, and reporting features.

Some of these features are not included in the base plan, but you can add them separately as add-ons.

This HR software also lets you create employee data entry forms, as well as manage employee training. You can seamlessly integrate it with any payroll software, CRM software, project management software, and other third-party apps.

Zoho People is free for up to 5 users, and its other pricing plans are affordable. You can choose from Essential ($1 per user/month), Professional ($2 per user/month), Premium ($3 per user/month), and Enterprise ($5 per user/month). Annual pricing is even cheaper, and there’s a 15-day free trial.


Gusto is an all-in-one HR software primarily designed to automate payroll management. It comes with employee self-service, employee onboarding, leave management, e-signing, benefits (health benefits admin isn’t available in every state), FSA, 401(k), tax filing, and timekeeping features. Not all of these features are available in its base plan, but you can add them separately.

Gusto also provides the Homebase interface for finding job postings and tracking applicants, as well as scheduling and communicating with employees. Recruiting and applicant tracking isn’t possible within the software without interfacing it with its free ATS.

There are three pricing plans to choose from: Core ($39 flat per month + $6 per user/month), Complete ($39 flat per month + $12 per user/month), and Concierge ($149 flat per month + $12 per user/month). You can give it a free test drive for a month, and even complete your first payroll free of charge.


GoCo comes with onboarding, leave management, PTO request tracking, employee benefits, and payroll management. It lets you seamlessly handle all your paperwork, such as timesheets and employee documentation, and save significant time.

It doesn’t have its own payroll interface, but it lets you integrate with any payroll software for a small fee ($3 per employee/month).

It’s straightforward to use, which is what you need in an HR software solution. Automating various HR tasks is a breeze with GoCo, especially since it’s designed with small businesses in mind.

You can use GoCo for free if you plan on using it only for hiring, onboarding, and basic HR tasks, such as handling employee documentation and workflows.

The paid plan, Premium HR, which comes with all the features mentioned above and more, is $5 per user/month, plus the base fee of $99. The annual contract is $4 per user/month, plus the base fee of $80. There’s no free trial, but you can ask for a demo before signing up.

Wrapping Up

Whichever of these HR software solutions you choose, you can be sure that you’ll seamlessly perform all your HR-related tasks. You’ll save a lot of valuable time so that you can focus on core tasks that bring you more value and help you grow your small business.

Luckily, there are free trials or demos to help you make an informed decision, so make sure you take advantage of them. They’ll help you choose the right HR software that will help you improve performance and employee retention.

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Article Author Details

Kamy Anderson

Kamy Anderson is an ed-tech enthusiast with a passion for writing on emerging technologies in the areas of corporate training and education. He is an expert in learning management system & eLearning authoring tools - currently associated with ProProfs Training Maker.